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Project Coordinator, Gen Proj/Prog Mgmt

Yazaki is a global leader in the research, development, and delivery of vehicle power and data solutions.

 

Yazaki works with virtually every major auto manufacturer globally, and we've strived to maintain strategic and stable growth throughout our 84-year history. Today, we're looking for energetic people with the potential to perform and the ability to strengthen - and thrive in - the positive work environment we pride ourselves on.


Location: Canton, MI or Plano, TX, USA  

 

 

POSITION SUMMARY

 

This role is responsible for providing executive-level, project-related administration to the Innovation leadership team, such as recording and facilitating business-related administrative tasks, while also ensuring that open actions are followed up on in a timely manner. Further aid to the Innovation leadership team includes gathering market intelligence information that is relevant to the Innovation leadership team and providing administrative support for the creation of reporting documents on behalf of any members of the leadership team (i.e., PowerPoint report creation). This role also provides executive-level administrative support to the Yazaki Innovations President & CEO and the Innovation leadership team, managing the schedules and communications of key leaders, such as prioritizing emails and phone calls, arranging complex travel, and planning meetings and events.

 

 

PRIMARY RESPONSIBILITIES & AUTHORITIES

 

Market Analysis:

  • Gathering market intelligence information from YII’s technology platforms (i.e., Plug and Play Tech Center, Autotech Council, Pitchbook, M-Lab, Autotech Ventures, CB Insights, MIT Startup Exchange, Greentown Labs, etc.)
  • Supporting communication artwork such as brochure, leaflet, and poster
  • Be able to understand the emerging space for the new markets to create the market reports for the innovation leadership team

YII Support:

  • Consolidating YII-related contracts with external companies (monitoring compliance, validity, expiration dates, contract status management, etc.)
  • Creation of reporting documents (structured presentation documents, reporting documents, etc.) on behalf of any YII leadership member
  • Legal documents (i.e., NDA, MAS, SoW, Agreements) on behalf of all YII Members and maintenance of the control list
  • Administration and coordination of activities in support of hosting events led by YII
  • Serve as SharePoint Administrator for Innovation

Meetings:

  • Creation of new business status list (inputs from various Business Development disciplines and venture scouting sources from startup companies). Ensure that all new opportunities are summarized before the YII leadership meeting
  • Scheduling and hosting YII leadership routine meetings and ensuring leadership participation
  • Keeping a log of the key outcomes of the YII leadership meeting and following up on open items from previous meetings and distributing meeting notes and meeting minutes to all attendees
  • Coordinate with IT, Facilities and external venues for offsite meetings

General support:

  • Work with the executive team regarding processes for calendar management, document preparation, meetings, presentations, travel and other team management and communication items
  • Support daily activities such as appointment & meeting scheduling, communication with customer(s) and staff, processing mail, phone messages, and correspondence
  • Prepare agendas, meeting notes, monthly reports and presentations for the leadership team
  • Participate in inter-department team planning projects
  • Update master phone lists and management team schedules for vacation, travel and other out-of-office activities
  • Provide administrative support to the Office of the President, Innovation team, as needed
  • Order and control inventory of office supplies
  • Perform all other duties as assigned
  • Direct and Indirect Purchase Requisition / Spot Buy PO

Provide management support in the following areas for Vice Presidents of Innovation and President/CEO as requested:

  • Travel
  • Expenses
  • Management schedules
  • Customer meetings
  • Staff meetings

Interface with customers in the following activities:

  • Attend customer meetings: develop agendas, take minutes, provide follow-up as requested
  • Administrative contacts
  • Correspondence

 

 

REQUIREMENTS

 

Degree Requirements:

Bachelor’s Degree or equivalent work experience

Certification Requirements:

N/A

Previous Experience:

 

Required: Five or more years in a professional administrative role

Preferred: Project coordination experience & executive administration

Travel Requirements:

As needed

Language:

Language Skills: Japanese language skills preferred

Application/Software:

Advanced proficiency in the use of Microsoft Office applications (Microsoft Excel, PowerPoint, SharePoint, Microsoft Project, Power BI), SAP, Coupa

On Call Requirements:

As needed – will need to allow for a flexible schedule

Physical Requirements:

Office position – primarily sedentary.  Reasonable accommodations may be made to enable an individual with a disability to perform the essential functions

Employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. The Employer retains the right to change or assign other duties to this position.

 

 

Yazaki North America is committed to providing equal employment opportunities for all persons regardless of race, color, religion, sex, age, marital status, national origin, disability, handicap, veteran status, or other legally protected status or characteristic. Equal opportunity extends to all aspects of the employment relationship. Yazaki North America complies with federal and state equal employment opportunity laws and strives to keep the workplace free from all forms of harassment.

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